Official Plan Amendment Process

What is a Regional Official Plan Amendment?

A Regional Official Plan Amendment, or ROPA, is a policy change process that incorporates any proposed changes into the Official Plan.

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Reasons for an Official Plan Review and Amendment

Official Plans are reviewed and amended for the following reasons:

  • The Ontario Planning Act requires municipal Official Plans to undergo a comprehensive review every five years to ensure they conform with provincial policy.
  • Provincial policies can be introduced that require municipalities to review their Official Plans by certain deadlines.
  • An individual or business applicant applied for an amendment to the Official Plan.

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Types of Reviews and Amendments

Official Plan Reviews can be site-specific or region-wide. The term site-specific means that an individual or business can apply for amendment that only applies to a certain area of land. Region-wide reviews are initiated by the Region and apply to all of the Region’s land area and are a response to provincial requirements.

Sometimes a review results in a change, or amendment, to Official Plan policy. These types of land use policy changes are called Regional Official Plan Amendments, or ROPAs.

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Review Process

Before Regional Council can consider adopting a ROPA, it must follow these steps:

1. ROPA Review Process for Regionally-initiated Amendments

 

Stage One of the ROPA Review Process for Regionally-initiated Amendments - The Preconsultation Stage
  • Preliminary Review of Proposal
  • Develop Proposed ROPA Document
  • Circulation of Proposed ROPA to Internal and External Public Bodies for Comment
Stage Two of the ROPA Review Process for Regionally-initiated Amendments - The Public Consultation Stage
  • Release of Proposed Document for Public Consultation
  • Public Consultation of Proposed ROPA Document
  • Assembly of Comments and Revisions to Proposed ROPA Document
  • Statutory Public Meeting and Open Houses
  • Analysis and Formulation of Planning Opinion
Stage Three of the ROPA Review Process for Regionally-initiated Amendments - The Approval Stage
  • Planning and Public Works Committee (PPWC) Consideration and Recommendation
  • Council Consideration and Decision
  • Notice of Decision (Appeal Period)
  • Possible Ontario Municipal Board Hearing of Appeals

2. ROPA Review Process for Applicant-initiated Amendments

Stage One of the ROPA Review Process for Applicant-initiated Amendments - The Preconsultation Stage
  • Receipt of Application, Determination of Completeness
  • Notice of Complete Application to Applicant, Public and Public Bodies
  • Circulation of Application to Internal and External Public Bodies for Comment
  • Assembly of Comments and Preparation of Proposed ROPA Document
Stage Two of the ROPA Review Process for Applicant-initiated Amendments - The Public Consultation Stage
  • Release of Proposed ROPA Document for Public Consultation
  • Statutory Public Meeting
  • Analysis and Formulation of Planning Option
Stage Three of the ROPA Review Process for Applicant-initiated Amendments - The Approval Stage
  • Planning and Public Works Committee (PPWC) Consideration and Recommendation
  • Council Consideration and Decision
  • Notice of Decision (Appeal Period)
  • Possible Ontario Municipal Board Hearing of Application & 3rd Party Appeals (Applicant can appeal if no decision after 180 days from receipt.)

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