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Preparing for your vaccination appointment

Breadcrumbs
 

This page includes important information you need to know about preparing for your appointment at a public health vaccination clinic. 


View or reschedule
your appointment

Cancelling and rescheduling appointments

  • If you have been able to find earlier appointments please remember to cancel your appointments by calling 311 as soon as possible, so that someone else who is eligible can get the vaccine.
  • Cancelling appointments is only for those who have not received their first dose. If you have already received your first dose at a Halton Region Vaccination Clinic, please note that changing second dose appointments cannot be accommodated at this time.
  • Residents are strongly encouraged to keep their appointments as scheduled, unless for extraordinary circumstances.

Talk to your health care provider if required

Do not get the COVID-19 vaccine if you:

  • Have an autoimmune condition or immunodeficiency condition and are receiving any of the following treatments:
    • stem cell therapy
    • CAR-T therapy
    • chemotherapy
    • immune checkpoint inhibitors
    • monoclonal antibodies (e.g., rituximab) and other targeted agents (e.g., CD4/6 inhibitors, PARP inhibitors etc.)

This is important to ensure your safety. Individuals with the above conditions may not be able to receive the vaccine unless they had a consultation with their health care provider first to review:

  • The risks and benefits of the vaccine;
  • Potential risks/consequences associated with a COVID-19 infection; and
  • An acknowledgement of the limited evidence related to the use of current COVID-19 vaccines in these populations.
Immunizing staff will ask you if you have consulted with your health care provider before giving you the vaccine.
  • have an autoimmune condition or immunodeficiency condition but are not receiving any of the treatments listed in the “you MUST talk to your health care provider” section above;
  • have a history of allergic reactions not related to the COVID-19 vaccine; or
  • are pregnant or breastfeeding.

Screen for COVID-19 symptoms on the day of your appointment

Please do not attend your appointment if you have not passed the provincial self-assessment tool (external link) on the day of your appointment. 

All individuals, including individuals attending an appointment as a support (for example, caregiver) will be actively screened. Individuals who do not pass the screening test, will not be permitted to enter the vaccine clinic and will be advised to follow public health direction and reschedule at a later date.

Know what to bring to your appointment

Please bring the following items to your appointment:

  • Bring a piece of identification, or combination of documents, that include a photo, full legal name and date of birth. Accepted documents include but are not limited to:
    • health card
    • driver’s license
    • piece of registered mail
    • pay stub
    • student card
    • other government issued identification, including out-of- province I.D.s or foreign national passports
  • Bring proof that you fit the eligibility criteria, such as proof of Halton residency (see ‘Bring proof of your eligibility’ section below for more details).
  • Bring your non-medical mask
  • Reading glasses and/or hearing aid if required
  • Assistive devices as needed (for example, wheelchair, cane)
  • Wear clothing that can be easily rolled up to access the upper arm (to receive the vaccine)
  • Do not wear any scented products
  • A support person, if required (for example, interpreter)

To maintain a physical distance of two metres between all individuals, a limited number of individuals are allowed in the clinic at any time. Please do not bring friends or family with you to your appointment unless one is needed to provide support, such as providing language support.

Read the How to Prepare for your COVID-19 Vaccine Fact Sheet (PDF file) for information on what to do on the day of your appointment, what to bring to your appointment and what you can expect at your vaccine appointment.

Bring proof of your eligibility

You are required to provide proof that you are a part of an eligible group. If you do not provide documents that prove your eligibility to be vaccinated, you must sign a declaration of eligibility at the vaccination clinic.

Born in or before 1991 who are residents of Halton Region

Proof of your age may include:

  • Health Card
  • Driver’s License
  • Passport
  • Birth Certificate
  • Ontario photo card
  • Other identification with date of birth

Proof of residence in Halton may include:

  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card
  • Insurance policy or insurance statement
Proof of residence in Halton may include:
  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card
  • Insurance policy or insurance statement
Proof of your age may include:
  • Health Card
  • Driver’s License
  • Passport
  • Birth Certificate
  • Ontario photo card
  • Other identification with date of birth

First Nations, Inuit and M├ętis who are at least 16 years old (must have had their 16th birthday at time of first dose), including one member of the immediate household who is at least 16 years old (must have had their 16th birthday at time of first dose)

  • Proof that you live in Halton (for example, a driver’s license, copy of lease agreement, bank statement, or utility bill)
  • Document confirming your date of birth. You must be at least 16 years old.

Proof of residence in Halton may include:

  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card

For staff, proof of employment may include:

  • Workplace ID/badge
  • Paystub
  • Professional identification number (for regulated professionals)
  • Statement of professional insurance
  • Letter of employment/letter from employer

For designated essential caregivers, proof of eligibility:

  • Essential Caregiver Designation Form (provided by the long-term care home or regulated retirement home).

For staff, proof of employment may include:

  • Workplace ID/badge
  • Paystub
  • Professional identification number (for regulated professionals)
  • Statement of professional insurance
  • Letter of employment/letter from employer

For residents, proof of living in one of the listed approved facilities may include:

  • Driver’s license
  • Letter (on letterhead) from the congregate facility

Caregivers of a resident in eligible congregate care settings, assisted living facilities that are identified as: Developmental Services, Mental health and addictions congregate settings, Homes for special care, Children’s residential facilities, and Indigenous healing and wellness facilities.

For designated essential caregivers, proof of eligibility:

  • Essential Caregiver Designation Form (provided by the congregate care setting or assisted living facility).

Must provide proof that they live OR work in Halton Region.

Proof of employment may include:

  • workplace ID/badge
  • paystub
  • professional identification number (for regulated professionals)
  • statement of professional insurance
  • letter of employment/letter from employer

OR

Proof of residence in Halton – may include:

  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card
  • Insurance policy or insurance statement

Proof of residence in Halton – may include:

  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card
  • Insurance policy or insurance statement

(Note: you are no longer are required to complete an attestation form. You do not need a doctor’s note to prove your eligibility. Individuals with certain health conditions are eligible to receive the vaccine at a shorter dose interval, but are required to have their physician complete a medical exemptions form (PDF file). See the Talk to your health care provider if required section of this page to determine if you are required to speak with your health care provider before being vaccinated)

Must provide proof that they live OR work in Halton Region.

Proof of employment:

OR
 
  • A signed letter/form from an employer as attestation the worker is an essential frontline worker who cannot work from home. The letter/form should include:
    • Worker name
    • Worker title
    • Date
    • Group 1 sector
    • Employer name
    • Employer title
    • Employer signature 

Electronic versions accepted. A letter from your employer does not guarantee eligibility. To be eligible workers must be part of Group 1 (external link), as identified by the Province.  Any workers identified by the Province as the second group of essential workers who cannot work from home are not eligible for immunization at this time.

Please note: Restaurant workers and grocery store workers are NOT eligible as part of Essential Workers Group 1 (external PDF). The Province has identified these workers in Group 2 in their prioritization plan (external link).

Proof that you live in Halton (required if your workplace is outside of Halton) may include:

  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card
  • Insurance policy or insurance statement

Proof of residence in L9E postal code, such as:

  • Driver’s License
  • Cancelled personalized cheque
  • Utility bill for hydro, water, gas, telephone or TV
  • Mortgage statement, lease or rental agreement
  • Insurance policy or insurance statement
  • Property tax statement
  • Ontario photo card
  • Insurance policy or insurance statement

Know what expect at your appointment

  • Expect to be at the vaccine clinic approximately for 30 minutes.
  • To maintain physical distancing and safety measures, please arrive 10 minutes prior (and not earlier) to your appointment for registration.
  • Wear a non-medical mask at all times.
  • If you require support, please only bring one person with you.

If you are anxious about vaccinations, follow these tips (external PDF):

  • Eat a snack before you come to your appointment.
  • Get comfortable. Sit up in your chair. Make your arm loose or jiggly.
  • If you feel dizzy, tense your stomach and leg muscles.
  • Try belly breathing (pretend to blow out a candle).
  • Do some self-talk. Tell yourself that you can handle this!
  • Allow yourself to daydream while you are getting your vaccine.

Upon arrival, all residents, including individuals attending an appointment as a support person (for example, caregiver) will be actively screened (external PDF). Individuals who do not pass the screening test, will not be permitted to enter the vaccine clinic and will be advised to follow public health direction and reschedule at a later date.

Know what to expect after your vaccination

Continue to follow public health measures, even after vaccination

Vaccination does not replace the public health measures that remain critical to stopping the spread of COVID-19. After you get the vaccine, continue to follow public health measures, such as practicing physical distancing, wearing a mask and following good hand hygiene to prevent the spread of COVID-19. Gathering limits still apply to those who have been vaccinated.

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