A person, group of persons, firm or organization who wishes to address a Standing Committee or Regional Council is known as a "delegate".
Delegates are encouraged to bring their concerns to the appropriate Standing Committee rather than to the full Council. This procedure allows Committee members to weigh all arguments before making a recommendation to Regional Council.
Before you decide to appear before Committee, you may want to discuss your concerns with a member of Regional staff and/or your Regional Ward Councillor [link to page: Regional Council]. Some issues may be resolved at the staff level or, at the very least, staff can advise you of the next step toward resolving your concerns.
Registering as a Delegate
For matters appearing on the agenda:
If, after speaking with staff, you would like to appear before Committee, you may register in writing, by e-mail or by fax by the close of the business day prior to the date of the meeting. The request should also set out the particulars of the matter to be addressed.
For matters not appearing on the agenda:
If, after speaking with staff, you still wish to appear before Committee, please contact the Office of the Regional Clerk in writing, by e-mailing email@example.com or by fax. The request must also set out the particulars of the matter to be addressed. Your delegation may be scheduled for the most appropriate upcoming meeting – please note that this may not necessarily be the next scheduled meeting. In addition, staff may wish to prepare a report for Committee members regarding your concerns prior to your appearance. Delegations have 10 minutes to address Committee and 5 minutes to address Council.
To register as a delegate or to obtain advice, please contact the Regional Clerk at:
The Regional Municipality of Halton
1151 Bronte Road
Oakville ON L6M 3L1
Toll Free: 1-866-4Halton (1-866-442-5866)
Office Hours: Monday to Friday 8:30 a.m. to 4:30 p.m.
NOTE: Please contact the Regional Clerk's Office concerning Standing Committee and Council meeting dates, as these dates may change without notice.
If a group of individuals wishes to jointly address a Committee/Council, the group should designate one individual as spokesperson for the group. However, if a group of citizens all wish to address the Committee/Council on a similar issue, the second, third, fourth, etc., individuals should attempt not to repeat what has already been said but may provide new information.
Audio/Visual Guide for Council and Committee Delegates
Audio visual equipment, including a computer with audio capabilities and an LCD Projector, is available for use in each Regional Council and Standing Committee meeting. Also available in Council Chambers is a document camera. Please note that you will be required to use this equipment, as non-Regional computers are not configured for use with our audio visual equipment.
In order to ensure that electronic presentations are properly tested on Halton Region systems it is strongly recommended that they be submitted to firstname.lastname@example.org or delivered to the Regional Clerk at the address below at least 24 hours in advance. If access to a website is required, it is also recommended that the web address be provided at least 24 hours in advance to ensure that it can be properly viewed on Halton Region systems. Staff will be available 30 minutes prior to the meeting and will make every effort to assist, but cannot guarantee the functionality of items that have not been received in advance.
Please be advised presentations need to be smaller then 5MB to be sent through e-mail. If the presentation is larger please submit via CD, DVD or USB storage device to:
Office of the Regional Clerk
1151 Bronte Rd, Level 3
Oakville On L6M 3L1
Halton Region uses Windows 7 and currently supports the following file formats with this operating system:
- Microsoft Office 2010(Word, Excel, Outlook, PowerPoint, Publisher, Project, Visio)
- Windows Media Player
- Real Player
- Adobe Acrobat X
Please note that PowerPoint presentations should not be converted to pdf files as unexpected results could occur..