Supply Chain Management Overview

Halton Region’s Supply Chain Management division is responsible for the procurement of goods, services and construction projects:

• for all Regional departments
• with a total contract value over $15,000

Strategic Sourcing at Halton Region is conducted in accordance with our Procurement By-law (PDF file), HCHC Procurement By-law (PDF file) and applicable trade agreement obligations.

Supply Chain Management provides vendors with fair and equal opportunities to bid on Regional business.

Search for Opportunities

You can view Halton Region’s advertised bid opportunities on Halton's Bid Opportunities website, Bids and Tenders (external link)  for the following commodities:

Irregularities in connection with any bid will be resolved in accordance with Regional policies and procedures, and the Bid Irregularities below.

In addition to Halton Region’s opportunities posted on Bids and Tenders, Halton Region may leverage buying groups and collaborative procurement processes to conduct joint procurements or join existing agreements available to Halton Region.

Halton Region may leverage agreements from:

• Government of Canada (external link)
• HealthPRO (external link)
• Ministry of Government and Consumer Services - Vendor of Record Arrangements
• Ontario Education Collaborative Marketplace (external link) (OECM)
• Silver Group Purchasing (external link) (SGP)
• Ontario municipalities
• The Halton Co-operative Purchasing Group (HCPG)
  The HCPG is dedicated to providing optimum value and resources to its member agencies and client groups through innovative and progressive co-operative purchasing. The HCPG was created to maximize value for all municipal ratepayers by working co-operatively to promote efficiency and economy in the areas of purchasing and materials management. It emphasizes communication, standardization and resource sharing. Award of an HCPG bid takes the form of a contract between the successful vendor and each of the individual agencies.
  Core Member Agencies:
  • Burlington Hydro (external link)
  • City of Burlington (external link)
  • Conservation Halton (external link)
  • Halton Regional Police Service (external link)
  • Milton Hydro (external link)
  • Oakville Hydro (external link)
  • Regional Municipality of Halton
  • Town of Halton Hills (external link)
  • Town of Milton (external link)
  • Town of Oakville (external link)

Vendors are encouraged to access the websites linked above to participate in procurements that Halton Region may leverage in the future.

Bid Irregularities

• Bids received after the procurement solicitation Closing Date and Time 
• Bids that are missing forms or Bids not submitted on the forms specified in the procurement solicitation, such as:
  • Vendor Code of Conduct (VCC) Acknowledgment Form 
    • If the VCC is missing, the Vendor will be given two (2) business days to rectify
    • If the VCC is included in the submission but some fields are missing, the Bid will be accepted and the Vendor will be asked to rectify prior to Award if they are the successful Vendor
  • Technical Proposal
    • Failure to upload the technical proposal
  • Schedule of Prices (Cost Proposal)
    • Failure to upload the schedule of prices
  • Bid Bond
    • If the Bid bond is missing or completed incorrectly, the Vendor will be given two (2) business days to rectify
• Qualified Bids  
• Bids received by means other than the Region’s Public Procurement Website
• Bids not conforming to the Mandatory Criteria of the specifications contained in the procurement solicitation 
• Bid irregularities for Non-Binding Procurements 

Unsolicited Proposals

Unsolicited Proposals encourage innovation opportunities and new ideas that have the potential to enhance public benefit in various areas across the Region. If you wish to submit an Unsolicited Proposal, please send an email to vendorquestions@halton.ca.

Any procurement resulting from an unsolicited proposal has to meet the requirements of the Procurement By-law. There is no obligation on the Region to action unsolicited proposals.

Vendor Code of Conduct

Halton Region procurement documents now include the Halton Region Vendor Code of Conduct (PDF file) which requires vendors to demonstrate:

• solid business integrity
• alignment with our core values
• high standards of ethical behaviour

To be eligible for selection, bidders must confirm that they will comply with the Vendor Code of Conduct. When submitting your bid, please include the signed vendor code acknowledgement form.

Vendor Performance Management Program

Effective January 1, 2024, the Region has introduced a Vendor Performance Management Program, which promotes good and consistent performance of vendors who provide goods, services, and/or construction to the Region.

This program supports provisions in the Region’s Procurement By-Law that require monitoring and assessment of vendor performance. The program will only apply to certain projects and it will be clearly noted in the procurement solicitation documents if applicable.

• Vendor Performance Management Program: Contractor Overview (PDF file)
• Vendor Performance Management Policy (PDF file)
• Appeal Submission Form (PDF file)

For more information about the Vendor Performance Management Program, please email vendorperformance@halton.ca.

Suspended vendor list

No vendors are currently suspended.

Accredited Occupational Health and Safety Management Systems requirement for construction bids

Halton Region has broad health and safety obligations under the Ontario’s Occupational Health and Safety Act. We all have a role in ensuring everyone goes home safely at the end of the workday.

Effective January 2026, Halton will introduce new health and safety requirements for construction bids. Constructors/Consultants will be required to complete a health and safety training module provided by the Region.

Beginning in January 2026, the Region will phase-in a new requirement for bidders. They will need third-party Occupational Health and Safety Management Systems accredited by the Ontario Ministry of Labour, Immigration, Training and Skills Development’s Chief Prevention Officer.

Learn about Ontario's safe employers (external link)  

Frequently Asked Questions: Online Bids