Important Information
- Health care providers do not automatically report immunizations to their local public health units. We may not have an immunization record if:
- you or your parent/guardian did not report the immunizations to Halton Region Public Health. Under the Immunization of School Pupils Act, parent(s)/legal guardian(s) are responsible for updating Public Health every time their child receives an immunization;
- you recently moved to Ontario;
- you received your immunization from a health care provider or pharmacist (health care providers do not report immunizations to Halton Region Public Health); or
- you were born before 1980.
Contact your family physician or previous clinics where you have been immunized. When physicians retire or relocate to another practice, you may be able to get help locating records by contacting the Advisory Services Department with the College of Physicians and Surgeons at 1-800-268-7096, ext. 603.
Every time your child gets an immunization from their healthcare provider, you need to update the Health Department. Your healthcare provider’s office does not report these records for you.
For a child to attend school, Parent(s)/Legal Guardians must have:
- Submitted legally required immunizations as outlined in the Provincial Immunization of School Pupils Act ((ISPA) (external link)
or
- Attended a vaccine education session and submitted a valid non-medical exemption form
or
- Submitted a medical exemption (external link) completed by a Physician or Registered Nurse in the Extended Class (Nurse Practitioner)
Halton Region Public Health enforces ISPA on behalf of the province.
If your child attends a licensed home or centre based child care there are different requirements. Please see the Child Care and Early Years Act (CCEYA) (external link) page for more information.
Important Information
Due to the unforeseen circumstances from COVID-19, school suspensions under ISPA will not be enforced during the 2022/2023 school year. Vaccine education sessions are not available at this time, and therefore Halton Region Public Health is not currently accepting submissions for non-medical ISPA exemptions.
View or submit immunization records
You can update your immunization record in various ways:
Immunization Connect Ontario (ICON) (external link) is a web based program that enables parents/legal guardians to:
- View their child’s immunization record, and be informed of which immunizations your child may need or will need in the near future.
- Submit their child’s immunizations (not received at a Health Region community or school-based clinic)
The information submitted through the ICON website will be reviewed by Halton Region Public Health.
To submit your child's immunization information to Halton Region using ICON, you will need to create an account and set a PIN. To do this, you will need one of the following:
Ontario Health Card (OHIP)
- Your child’s Ontario Health Card must be on file with Halton Region Public Health;
or
Ontario Immunization ID (OIID)
- The OIID is included in any Immunization letter you may have received from Halton Region Public Health.
If your child does not have an Ontario Health Card and you do not have your child's OIID, you can call Halton Region Public Health at 311.
- Please note: it may take up to 15 business days to view your child’s updated immunization record.
- After the 15 business day period, please log back in to verify your child’s immunization record and ensure that all required immunizations are up to date.
Please note: It is not necessary to report COVID-19 vaccines received in Ontario, as it is already recorded in the province’s COVID-19 immunization data base
Issues with PIN on ICON
If you have previously accessed ICON and have forgotten your PIN or entered the incorrect PIN, please click “Forgot PIN” to reset the PIN.
If you are unable to resolve issues with your PIN, please call 311 for assistance.
Additional ways to update your immunization record:
Telephone, mail or fax
- Telephone: Call 311
- Mail: Halton Region Health Department
1151 Bronte Road, Oakville, ON, L6M 3L1
- Fax (secure): 905-465-3403
Requesting your immunization record
Halton Region Public Health does not release immunization records to a parent/guardian of any individuals 16 years of age and older. An individual 16 years of age and older must call to request their own record or access ICON themselves.
The best way to access your child's record is through Immunization Connect Ontario (ICON) (external link).
You can print or save a copy and access the immunization record anytime using ICON.
To view your child's record at Halton Region Public Health using ICON, you will need to create an account and set a PIN. To do this, you will need one of the following:
Ontario Health Card (OHIP)
- Your child’s Ontario Health Card must be on file with Halton Region Public Health;
or
Ontario Immunization ID (OIID)
- The OIID is also included in any Immunization letter you may have received from Halton Region Public Health.
You can also request immunization records using the Halton Immunization Record Request Form.
If you have previously accessed ICON and have forgotten your PIN or entered the incorrect PIN, please click “Forgot PIN” to reset the PIN
If you are unable to resolve issues with your PIN, please call 311 for assistance.