View or report immunization records

Parent(s)/Legal Guardians are responsible for updating Halton Region Public Health every time their child receives an immunization from their healthcare provider. Your child's health care provider is not mandated to report your child's immunization to Halton Region Public Health.

Information on the enforcement of the Immunization of School Pupils Act (ISPA)

Each school year, Halton Region Public Health enforces Ontario’s Immunization of School Pupils Act (ISPA) (external link) for students who are missing immunization records with Public Health.

The ISPA requires that all children and adolescents attending school be fully immunized against several designated diseases. Parents/guardians must review and report all vaccines their children receive to Public Health.

Students must have up to date immunization records (or a valid vaccine exemption) for the following ISPA designated diseases:

• Tetanus, Diphtheria, Pertussis, Polio;
• Measles, Mumps, Rubella;
• Meningococcal Disease; and
• Varicella (chickenpox) (required for children born in 2010 or later).

If your child is unable to be immunized for medical reasons, or if you choose not to immunize your child, you must submit a vaccine exemption to Halton Region Public Health. For more details about this process, please visit the Vaccine Exemption for Children page for more information.

Requirements to attend school

1. Report legally required immunizations as outlined in the Provincial ISPA
   or
2. Submit a valid vaccine exemption. Visit the Vaccine Exemption for Children page for more information.

Halton Region Public Health enforces ISPA on behalf of the province.

If your child attends a licensed home or centre-based child care, there are different requirements. Please see the Child Care and Early Years Act (CCEYA) page (external link) for more information.

View or report immunization records with ICON

Immunization Connect Ontario (ICON) (external link) is a web-based program that enables parents/legal guardians to:

• View their child’s immunization record, and be informed of which immunizations they need or will need in the future.
• Report their child’s immunizations (report those not received at a Health Region community or school-based clinic.)

The information submitted through the ICON website will be reviewed by Halton Region Public Health. It may take up to 10 business days to process your submission.

To view or report your child's immunization information using ICON, you will need to create an account and set a PIN. To do this, you will need one of the following:

• Ontario Health Card (OHIP): Your child’s Ontario Health Card must be on file with Halton Region Public Health; or
• Ontario Immunization ID (OIID): The OIID is included in any Immunization letter you may have received from Halton Region Public Health.

If your child does not have an Ontario Health Card and you do not have your child's OIID, you can call Halton Region Public Health at 905-825-6000   or, if calling from within Halton Region, 311  . Students and/or parents/guardians are encouraged to login to ICON to verify the online record has been updated, and to make sure no additional vaccines are required. Please note: it may take up to 10 business days to process your submission.

It is not necessary to report COVID-19 vaccines received in Ontario, as they are already recorded in the province’s COVID-19 immunization data base.

Do not submit blood work serology/titres through ICON. If looking to provide proof of immunity, a valid vaccine exemption for medical reasons is required. Visit the Vaccine Exemption for Children page for more information.

Troubleshooting issues with ICON 

If you have previously accessed ICON for you or your child and have forgotten your PIN, or have entered an incorrect PIN, please click “Forgot PIN” to reset the PIN. If you receive an error message, it may be because:

• the PIN was created when your child was younger than 16 years of age and now the child/student is now 16 or older;
• there is no health card number on file;
• the address on file is incorrect/outdated; or
• there is a typo in one of the fields or the wrong PIN was entered.

To resolve this, you need to reset your PIN by emailing vaccinerecords@halton.ca  . Students 16 years or older must email us directly.

Please provide all of the following information in your email:

• the student’s full name, date of birth, and Ontario health card number
• the email address where you consent to receive ICON PIN reset details from Halton Region Public Health

Halton Region Vaccination Services staff will follow up by email within 2 to 5 business days. Although we take steps to ensure your information is secure, due to the risks associated with email communication, confidentiality cannot be guaranteed.

Requesting your immunization record

Halton Region Public Health does not release immunization records to a parent/guardian of any individuals 16 years of age and older. An individual 16 years of age and older must call to request their own record or access ICON themselves.

• The best way to access your child's record is through Immunization Connect Ontario (ICON) (external link).
• You can print or save a copy and access the immunization record anytime using ICON.

Health care providers do not report immunizations to their local public health units. We may not have an immunization record if:

• you or your parent/guardian did not report the immunizations to Halton Region Public Health. Under the Immunization of School Pupils Act, parent(s)/legal guardian(s) are responsible for updating Public Health every time their child receives an immunization;
• you recently moved to Ontario;
• you received your immunization from a health care provider or pharmacist (health care providers do not report immunizations to Halton Region Public Health); or
• you were born before 1980.

Contact your family physician or previous clinics where you have been immunized. When physicians retire or relocate to another practice, you may be able to get help locating records by contacting the Advisory Services Department with the College of Physicians and Surgeons at 1-800-268-7096  , ext. 603.