Vaccine Information for Physicians

Receiving all vaccine orders online helps streamline the ordering process, improving the efficiency and accuracy of processing vaccine orders in Halton.

Temperature logs are submitted electronically through the online order form. They can either be entered manually or by uploading an image when placing your online vaccine order.

Vaccine orders submitted after 4 p.m. on the Wednesday prior to a scheduled delivery date will be processed and delivered for the next scheduled bi-weekly delivery date.

Please note: If you’ve missed the delivery and will need the vaccines more urgently (e.g. high risk vaccines), before the next scheduled delivery date, you can pick up the order at the Halton Regional Centre (1151 Bronte Road, Oakville) Tuesdays from 8 to 10 a.m. Ensure you choose the “pick up” option instead of delivery option when submitting orders past the deadline.

We are requesting that health care providers transition to online vaccine ordering starting immediately. Orders will not be received by fax after November 30, 2020. If you need support in transitioning to online ordering, email vaccinedepot@halton.ca.

Orders placed after December 15, 2021, will be delivered in mid-January 2022. Please ensure you have ordered enough vaccine to support your practice until the next scheduled delivery date.

Please note: Routine vaccine order processing and delivery will be unavailable Friday December 24, 2021 through Monday, January 3, 2022.

Orders placed after December 8, 2021, will be delivered in early January 2022. Please ensure you have ordered enough vaccine to support your practice until the next scheduled delivery date.

Please note: Routine vaccine order processing and delivery will be unavailable Friday December 24, 2021 through Monday, January 3, 2022.

Public health measures implemented in response to the COVID-19 pandemic have resulted in limited public access to services offered at the Halton Regional Centre - 1151 Bronte Road, Oakville. To ensure continued access to publicly funded vaccines, Halton Region Public Health is implementing a vaccine courier service to minimize the need for health care providers to pick up vaccines at the Halton Regional Centre.

If you have an existing arrangement with a courier service, you can continue to use it. However, if you wish to transition to Halton Region’s courier service, please contact the vaccine depot at vaccinedepot@halton.ca for more information or to be added to our courier schedule.

If you have been picking up your vaccine orders at Joseph Brant, Georgetown, or Milton District hospitals, this option will no longer be available after October 30, 2020, and your vaccine orders will be delivered directly to your office.

Each municipality will receive bi-weekly vaccine deliveries. Routine and/or special/high-risk vaccine orders must be ordered online by 4 p.m. on the Wednesday prior to scheduled delivery dates. A detailed schedule is posted at halton.ca/physicians.

• Burlington – starting Tuesday, November 3 (and then bi-weekly)
• Oakville – starting Wednesday, November 4 (and then bi-weekly)
• Milton – starting Tuesday, November 10 (and then bi-weekly)
• Halton Hills – starting Wednesday, November 11 (and then bi-weekly)

Vaccine orders submitted after 4 p.m. on the Wednesday prior to a scheduled delivery date will be processed and delivered for the next scheduled bi-weekly delivery date.

Please note: If the vaccines are required more urgently before the next scheduled delivery date (e.g. missed delivery or high risk vaccines), please call 311 or email vaccinedepot@halton.ca for options.

Vaccine Storage and Handling Guidelines (PDF file) require that health care providers storing publicly funded vaccines meet specific requirements, including appropriately monitored refrigeration and cold chain maintenance. If bi-weekly delivery of vaccine orders will cause issues related to appropriate storage and inventory practices, please contact vaccinedepot@halton.ca to discuss options.

If you are unable to receive your vaccine on the scheduled delivery date for your municipality, please email vaccinedepot@halton.ca for options.

Due to COVID-19 disruptions, Halton Region Public Health will be offering complementary vaccine deliveries until March 31, 2021 for influenza, routine and special/high-risk vaccine orders. In the future, the cost to continue to delivery vaccines will be reassessed.

Children ages 4-6 years old who need both a second dose of MMR AND a second dose of chickenpox vaccine may receive this vaccine. (Children under 4 as well as those receiving either antigen for the 1st time should receive the antigens separately.)

In Ontario, the rotavirus vaccine is publicly funded for infants 6 - 24 weeks of age. The following dosing schedule is recommended:

• First dose at 2 months of age
• Second dose 4 months of age
• Third dose at 6 months of age

All rotavirus vaccine doses should be given by 32 weeks of age.

• Updates to the Rotavirus Immunization Program: Product Change (external PDF)

The Ministry of Health and Long-Term Care has expanded Ontario’s Human Papillomavirus (HPV4) Immunization Program. Changes include:

• Offering HPV4 vaccine to all boys and girls in grade 7 from the 2016-17 school year and going forward.
• Ongoing eligibility for females until the end of August after grade 12
• Ongoing eligibility for males who were in grade 7 in the 2016-17 school year until the end of August after grade 12

Vaccines are offered at Halton regional immunization clinics by appointment. Patients should call 311 to schedule an appointment.