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If you are a physician in Halton Region, access information about ordering, storing, and administering provincially funded vaccines here.

COVID-19 Update

  • Changes to Halton Region Public Health vaccine distribution
    Effective the week of Monday, November 2, 2020, all vaccine orders will be delivered to health care provider’s offices by courier.
  • Changes to Halton Region Public Health vaccine ordering
    All vaccine orders can now be placed online. Fax/paper orders will no longer be accepted after November 30, 2020. Please note:
    • COVID vaccine orders for on-boarded approved practices will be delivered on the usual schedule.
    • Special orders for high-risk vaccines will continue to be processed as usual.
    • Special orders for school-based vaccines will be delayed beginning mid-September until mid-November while community clinics are available.
    • Deliveries for routine vaccines will be reduced to once per month during September to accommodate the arrival and processing of influenza vaccine.
  • The following table outlines the adjusted order and delivery schedule for routine vaccine orders:
Municipality Order by date* Delivery date No deliveries Next order by date Next delivery date
Burlington Sept. 1 Sept. 7 Sept. 21 Sept. 29 Oct. 5
Halton Hills Sept. 8 Sept. 15 Sept. 29 Oct. 6 Oct. 13
Milton Sept. 8 Sept. 14 Sept. 28 Oct. 6 Oct. 12
Oakville Sept. 1 Sept. 8 Sept. 22 Sept. 29 Oct. 6

* Orders submitted after this date will not be processed until the next order by date.

 

Ordering Vaccines

Use the vaccine order form to request influenza, routine, high-risk, COVID-19 and school-based vaccines. Temperature logs must be submitted with all orders.

When picking up vaccines, please check in at main reception and ensure that you bring:

  • A pre-cooled, hard-sided cooler;
  • An electronic device that measures temperatures between 2 and 8 degrees Celsius; and
  • Ice packs and a water blanket inside the cooler.

Frequently asked questions on ordering vaccines

Receiving all vaccine orders online helps streamline the ordering process, improving the efficiency and accuracy of processing vaccine orders in Halton.

Temperature logs are submitted electronically through the online order form. They can either be entered manually or by uploading an image when placing your online vaccine order.

Vaccine orders submitted after 4 p.m. on the Wednesday prior to a scheduled delivery date will be processed and delivered for the next scheduled bi-weekly delivery date.

Please note: If you’ve missed the delivery and will need the vaccines more urgently (e.g. high risk vaccines), before the next scheduled delivery date, you can pick up the order at the Halton Regional Centre (1151 Bronte Road, Oakville) Tuesdays from 8 to 10 a.m. Ensure you choose the “pick up” option instead of delivery option when submitting orders past the deadline.

We are requesting that health care providers transition to online vaccine ordering starting immediately. Orders will not be received by fax after November 30, 2020. If you need support in transitioning to online ordering, email vaccinedepot@halton.ca.

Vaccine Distribution

Starting the week of November 2, 2020 all vaccine orders (includes influenza, routine, and special/high-risk) will be delivered by courier bi-weekly in each municipality in Halton as follows:

  • Burlington/Milton – Tuesdays
  • Oakville/Halton Hills – Wednesdays
North Halton Delivery
Order by Wednesday before 4 p.m. MILTON
Tuesday delivery between 9 a.m. – 4 p.m.
HALTON HILLS
Wednesday delivery between 9 a.m. – 4 p.m.
Wed, April 7, 2021 Tues, April 13, 2021 Wed, April 14, 2021
Wed, April 21, 2021 Tues, April 27, 2021 Wed, April 28, 2021
Wed, May 5, 2021 Tues, May 11, 2021 Wed, May 12, 2021
Wed, May 19, 2021 Tues, May 25, 2021 Wed, May 26, 2021
Wed, June 2, 2021 Tues, June 8, 2021 Wed, June 22, 2021
Wed, June 16, 2021 Tues, June 22, 2021 Wed, June 23, 2021
Wed, June 30, 2021 Tues, July 6, 2021 Wed, July 7, 2021
Wed, July 14, 2021 Tues, July 20, 2021 Wed, July 21, 2021
Wed, July 28, 2021 Tues, August 3, 2021 Wed, August 4, 2021
Wed, August 11, 2021 Tues, August 17, 2021 Wed, August 18, 2021
Wed, August 25, 2021 Tues, August 31, 2021 Wed, September 1, 2021
Wed, September 8, 2021 Tues, September 14, 2021 Wed, September 15, 2021
Wed, September 22, 2021 Tues, September 28, 2021 Wed, September 29, 2021
Wed, October 6, 2021 Tues, October 12, 2021 Wed, October 13, 2021
Wed, October 20, 2021 Tues, October 26, 2021 Wed, October 27, 2021
Wed, November 3, 2021 Tues, November 9, 2021 Wed, November 10, 2021
Wed, November 17, 2021 Tues, November 23, 2021 Wed, November 24, 2021
Wed, December 1, 2021 Tues, December 7, 2021 Wed, December 8, 2021
Wed, December 15, 2021 Tues, December 21, 2021 Wed, December 22, 2021

Orders placed after December 15, 2021, will be delivered in mid-January 2022. Please ensure you have ordered enough vaccine to support your practice until the next scheduled delivery date.

Please note: Routine vaccine order processing and delivery will be unavailable Friday December 24, 2021 through Monday, January 3, 2022.

South Halton Delivery
Order by Wednesday before 4 p.m. BURLINGTON
Tuesday delivery between 9 a.m. – 4 p.m.
OAKVILLE
Wednesday delivery between 9 a.m. – 4 p.m.
Wed, March 31, 2021 Tues, April 6, 2021 Wed, April 7, 2021
Wed, April 14, 2021 Tues, April 20, 2021 Wed, April 21, 2021
Wed, April 28, 2021 Tues, May 4, 2021 Wed, May 5, 2021
Wed, May 12, 2021 Tues, May 18, 2021 Wed, May 19, 2021
Wed, May 26, 2021 Tues, June 1, 2021 Wed, June 2, 2021
Wed, June 9, 2021 Tues, June 15, 2021 Wed, June 16, 2021
Wed, June 23, 2021 Tues, June 29, 2021 Wed, June 30, 2021
Wed, July 7, 2021 Tues, July 13, 2021 Wed, July 14, 2021
Wed, July 21, 2021 Tues, July 27, 2021 Wed, July 28, 2021
Wed, August 4, 2021 Tues, August 10, 2021 Wed, August 11, 2021
Wed, August 18, 2021 Tues, August 24, 2021 Wed, August 25, 2021
Wed, September 1, 2021 Tues, September 7, 2021 Wed, September 8, 2021
Wed, September 15, 2021 Tues, September 21, 2021 Wed, September 22, 2021
Wed, September 29, 2021 Tues, October 5, 2021 Wed, October 6, 2021
Wed, October 13, 2021 Tues, October 19, 2021 Wed, October 20, 2021
Wed, October 27, 2021 Tues, November 2, 2021 Wed, November 3, 2021
Wed, November 10, 2021 Tues, November 16, 2021 Wed, November 17, 2021
Wed, November 24, 2021 Tues, November 30, 2021 Wed, December 1, 2021
Wed, December 8, 2021 Tues, December 14, 2021 Wed, December 15, 2021

Orders placed after December 8, 2021, will be delivered in early January 2022. Please ensure you have ordered enough vaccine to support your practice until the next scheduled delivery date.

Please note: Routine vaccine order processing and delivery will be unavailable Friday December 24, 2021 through Monday, January 3, 2022.

Frequently asked questions on vaccine delivery

Public health measures implemented in response to the COVID-19 pandemic have resulted in limited public access to services offered at the Halton Regional Centre - 1151 Bronte Road, Oakville. To ensure continued access to publicly funded vaccines, Halton Region Public Health is implementing a vaccine courier service to minimize the need for health care providers to pick up vaccines at the Halton Regional Centre.

If you have an existing arrangement with a courier service, you can continue to use it. However, if you wish to transition to Halton Region’s courier service, please contact the vaccine depot at vaccinedepot@halton.ca for more information or to be added to our courier schedule.

If you have been picking up your vaccine orders at Joseph Brant, Georgetown, or Milton District hospitals, this option will no longer be available after October 30, 2020, and your vaccine orders will be delivered directly to your office.

Each municipality will receive bi-weekly vaccine deliveries. Routine and/or special/high-risk vaccine orders must be ordered online by 4 p.m. on the Wednesday prior to scheduled delivery dates. A detailed schedule is posted at halton.ca/physicians.

  • Burlington – starting Tuesday, November 3 (and then bi-weekly)
  • Oakville – starting Wednesday, November 4 (and then bi-weekly)
  • Milton – starting Tuesday, November 10 (and then bi-weekly)
  • Halton Hills – starting Wednesday, November 11 (and then bi-weekly)

Vaccine orders submitted after 4 p.m. on the Wednesday prior to a scheduled delivery date will be processed and delivered for the next scheduled bi-weekly delivery date.

Please note: If the vaccines are required more urgently before the next scheduled delivery date (e.g. missed delivery or high risk vaccines), please call 311 or email vaccinedepot@halton.ca for options.

Vaccine Storage and Handling Guidelines (PDF file) require that health care providers storing publicly funded vaccines meet specific requirements, including appropriately monitored refrigeration and cold chain maintenance. If bi-weekly delivery of vaccine orders will cause issues related to appropriate storage and inventory practices, please contact vaccinedepot@halton.ca to discuss options.

If you are unable to receive your vaccine on the scheduled delivery date for your municipality, please email vaccinedepot@halton.ca for options.

Due to COVID-19 disruptions, Halton Region Public Health will be offering complementary vaccine deliveries until March 31, 2021 for influenza, routine and special/high-risk vaccine orders. In the future, the cost to continue to delivery vaccines will be reassessed.

Vaccine Storage

Recent inspections of refrigerators in health care provider premises have shown that improper storage of vaccines is a significant problem in Ontario. Under the authority of the Health Protection and Promotion Act, public health units must inspect storage locations of provincially funded vaccines.

The purpose of annual inspections is to:

  • Ensure the proper management of vaccine inventories (store in temperatures of 2-8 degrees Celsius)
  • Provide education strategies to minimize vaccine wastage
  • Promote vaccine safety and effectiveness

If you are a health care provider storing provincially funded vaccines, ensure all staff familiarize themselves with proper vaccine storage and handling guidelines (PDF file)

Proper Vaccine Storage procedures

  1. Read, record and clear the min/max thermometer twice per day in the temperature log book.
  2. Post the Ministry cold chain material on the fridge door.
  3. Close and secure fridge door after each use.
  4. Place water bottles on inside of fridge door to maintain proper temperatures.
  5. Ensure no ice has built up in the freezer.
  6. Place thermometer probe in the center of the fridge in an empty vaccine box.
  7. Store vaccines on the middle shelf.
  8. Date all opened multi-dose vials.
  9. Protect all vaccine from light.
  10. Keep refrigerator plugged in at all times.

NOTE: Do not store food or specimens in the vaccine fridge.

What to Do With Spoiled or Expired Vaccines

  • Report all fridge temperatures outside the 2-8 degrees Celcius range to the Health Department immediately
  • Return all expired/exposed vaccine to the Health Department
  • Prior to moving or changing vaccine fridges, notify the Health Department

Report a vaccine storage failure by calling 311 or fill out the applicable form below.

Influenza Vaccine

The Ministry of Health has released the 2021/2022 Universal Influenza Immunization Program (UIIP) implementation package (external link). This year’s implementation package contains information for providers who have pre-qualified for the UIIP, as well as additional resources for other health care providers who may be providing influenza immunization. The UIIP offers influenza vaccine free of charge each year to all individuals six months of age and older who live, work or go to school in Ontario.

Resources

Distribution and delivery

Health care providers taking part in the 2021-2022 Universal Influenza immunization Program (external link) will receive more information about distribution and delivery shortly via e-fax. Halton Region Public Health will be using the Critical Path courier delivery service for vaccine distribution.

When the ordering period opens, influenza vaccine orders must be submitted through the online vaccine order form, and must include a copy of your recent fridge temperature log. Faxed orders will not be accepted.

Note: Orders submitted prior to the opening of the ordering period will not be processed.

Vaccine Exemptions

Important information regarding vaccine education sessions

  • Until further notice, Halton Region Public Health has suspended vaccine education session for parents and guardians.

A parent or guardian may decide against vaccinating their child for medical or personal reasons. Choose the necessary exemption form for your patient from the list below.

Please remind patients that by law, parents wishing to exempt their children from vaccines because of personal choice, must attend an in-person education session on vaccines at the Health Department.

Updated Eligibility for Routine Vaccines

Children ages 4-6 years old who need both a second dose of MMR AND a second dose of chickenpox vaccine may receive this vaccine. (Children under 4 as well as those receiving either antigen for the 1st time should receive the antigens separately.)

In Ontario, the rotavirus vaccine is publicly funded for infants 6-24 weeks of age. Depending on the birthdate, infants will receive one of two different vaccines:

  • Infants born before June 1, 2021 will receive 3 doses of RotaTeq© at 2, 4 and 6 months of age.
  • Infants on or after June 1, 2021 will start their series with RotaRix© and receive 2 doses at 2 and 4 months of age.

All rotavirus vaccine doses should be given by 32 weeks of age.

The Ministry of Health and Long-Term Care has expanded Ontario’s Human Papillomavirus (HPV4) Immunization Program. Changes include:

  • Offering HPV4 vaccine to all boys and girls in grade 7 from the 2016-17 school year and going forward.
  • Ongoing eligibility for females until the end of August after grade 12
  • Ongoing eligibility for males who were in grade 7 in the 2016-17 school year until the end of August after grade 12

Vaccines are offered at Halton regional immunization clinics by appointment. Patients should call 311 to schedule an appointment.

Immunization Clinics

Important information regarding Halton Public Health school programs

School-based immunization clinics for Hepatitis B, HPV and Meningococcal ACYW-135 are now available in the community by appointment. Eligible students include those who are in Grade 7 (born 2009), Grade 8 (born 2008), and Grade 9 (born 2007) who have not yet received vaccines typically offered at school in grade 7. Additionally, appointments are available for eligible students born in 2002 to 2006 to catch-up on vaccines they have missed.

Special orders for school-based vaccines are on hold until mid-November, while community clinics are available. In the meantime, parents or eligible students can be directed to book appointments at the Public Health clinics. Visit our Grade 7 School-based Immunization webpage to learn more or book an appointment now.

In Ontario, routine immunizations are mainly given in family doctor’s offices. However, Halton Region also offers Community Immunization Clinics for school-based immunizations.

No-Cost Vaccines:

  • All vaccines in the childhood routine schedule
    • Diphtheria, tetanus, pertussis, polio and Hib; measles, mumps and rubella; chickenpox; pneumococcal conjugate; Men C
  • Tdap: All adults up to the age of 64 can receive one life-time dose.
  • Eligible school-aged children who missed their school-based clinic:
    • Hepatitis B
    • Menactra (Meningococcal ACYW-135)
    • Gardasil (HPV)
  • These are all the vaccines that are included in the publicly funded schedule.

Vaccines offered for a fee:

  • The Health Department does not provide these vaccines.

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Reporting an Adverse Event Following Immunization

As a health care provider, the law requires you to report an adverse event following an immunization. Do your part to monitor adverse events by following these three easy steps:

  1. Advise patients to contact you if they experience an unwanted and unexpected health effect after receiving a vaccine.
  2. Report adverse events to your local public health unit. Use the Report of Adverse Event Following Immunization Reporting Form. (external PDF)
  3. If you have questions, contact your local public health unit.

Once you have completed the reporting form, fax it to 905-465-3403.

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